OFFICE AND ADMINISTRATIVE PERSONNEL

OFFICE AND ADMINISTRATIVE PERSONNEL

Brief description

The position of office and administrative personnel consists of performing various tasks: preparing and editing documents, scheduling meetings, ordering supplies, answering phone calls, managing filing systems, and performing basic accounting tasks.

Tasks

•      Answering phones.

•      Completing forms in accordance with procedures and regulations of the company.

•      Managing schedules and planning frameworks, preparing agendas and organizing meetings.

•      Opening, sorting, classifying and managing corporate documents, records, reports and correspondence.

•      Performing general accounting tasks: invoices, statements, records, deposits.

•      Scheduling appointments, business travel and meetings.

•      Writing, entering data and distributing memos, correspondence and routine reports.

•      Cold calling and supporting sales team.

•      Customer support and related activities.

Qualifications and requirements

•      University Degree

•      Ability to give full attention to what other people are saying, to be aware of others' reactions and understand why they react as they do, and to manage one's own time.

Competencies (in order of importance)

•      Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.

•      Integrity — Job requires being honest and ethical.

•      Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.

•      Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

•      Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.