Administration / HR Executive
May 2015 - July 2016 (1 year 2 months)
• Handling efficiently day to day operational activities
• Managing housekeeping staff & supplies to maintain hygiene at office
• Managing & safe handling of Infrastructure, Office materials & Employee amenities
• Managing electronic calendars, meetings, travel bookings, hotel bookings
• Ensuring security of the premises and supervising activities of the security guard's
• Regularly checking registers including inventory of office materials, stationary and assets (fixed / movable)
• Raising requests through proper channels to help colleagues in local office to perform day to day activities
• Organizing team events
• Handling desk allocations as may be instructed by HR
• Handling effectively end to end Vendor management - Contract vendors for AC, Repair work, Travel & Ticketing, Transportation, Courier, Stationary,
• Housekeeping, Pest Control etc.; Prepare purchases for office operations, do transactions by obtaining necessary approvals; Tie up with local vendors and track for orders and agreements for timely renewals and safe keeping; Process Invoices timely for vendor payments etc.
• Handling Petty cash and liaison with Finance much in advance for petty cash management, escalate to HR
• Coordinating with Corner Office & Branches for all Payment, Billing & Attendance related activities
• Coordinate with IT personnel for computer problems.
• Preparing daily, weekly, monthly, quarterly MIS reports; collate & consolidate reports on sales
• Maintain stationary & courier records.
• Taking care of Payment Receipts and getting the payments
• Taking care of the monthly telephone expenses
• Taking care of the monthly bill payment of clients
• Handle and order stock of company letter heads, visiting cards and company profiles for conferences.
• Taking care of the ID cards for the Employees